Nov 13, 2018 - Learn how to export a Pages document as a PDF, Microsoft Word file, Pages '09 file, and more. The File menu open with Export To selected, with its submenu showing export options for. Page layout documents can't be exported in TXT format. Other applications may not be able to open an RTFD file. Clearly not every spreadsheet is well-suited to being fit onto a single page, so you can certainly adjust the settings as needed. If your worksheet has a lot of columns, another option is to change the page orientation as shown in Figure 4: Choose the Page Layout Menu. Click the Orientation command. Choose Landscape (or Portrait, as needed).
Topics include the following:. Inserting a table into a Word document.
Working with table rows and columns. Adding and populating document headers and footers. Choosing a page orientation and paper size. Setting the page margins. Adding footnotes and endnotes In the previous chapter, you dealt with Word at the “tree” level of words, sentences, and paragraphs. But getting more out of Word also requires that you deal with the program at the “forest” level of pages and documents. This means you need to get familiar with Word’s page layout tools.
Page layout refers to how text and paragraphs are laid out on each page, and it involves building tables, adding headers and footers, setting margin sizes, specifying the page orientation, choosing the paper size, and so on. This chapter shows you how to work with these and other page layout features. Building a Table Most Word documents consist of text in the form of sentences and paragraphs. However, including lists of items in a document is common, particularly where each item in the list includes two or more details (which means a standard bulleted list won’t do the job). For a short list with just a few details, the quickest way to add the list to a document is to type each item on its own line and press Tab between each detail.
You could then add tab stops to the ruler (see Chapter 4, “Working with Text in Word”) to line up the subitems into columns. That works for simple items, but to construct a more complex list in Word, you can build a table, a rectangular structure with the following characteristics:.
Each item in the list gets its own horizontal rectangle called a row. Each set of details in the list gets its own vertical rectangle called a column. The rectangle formed by the intersection of a row and a column is called a cell, and you use the table cells to hold the data. In other words, a Word table is similar to an Excel worksheet or an Access datasheet. Insert a Table Although Word gives you no less than one-half dozen ways to build a table, you need to know only the most straightforward method. Position the insertion point where you want the table to appear. Click the Insert tab.
Click Table. Click Insert Table to display the Insert Table dialog. Go Further: Converting Text to a Table If you already have a list where each column is separated by a tab, comma, or some other consistent character, you can convert that list to a table. To try this out, first click within the list. Click the Insert tab, the Table command, and then Convert Text to Table. Word displays the Convert Text to Table dialog. Adjust the Number of Columns and Number of Rows values, if necessary.
If you separated your columns with a character other than a tab or comma, use the Other text box to type the character. Click OK to convert the list to a table. Select Table Elements Before you can change the layout or formatting of a table, you need to select the part of the table you want to work with. Here are the techniques to use (note that, in each case, “Layout” refers to the table’s Layout tab, which appears to the right of the Table Design tab):. Select a cell—Select the cell and then click Layout, Select, Select Cell (or triple-click anywhere in the cell). Select two or more adjacent cells—Select the top-left cell you want to include in the selection, then drag the mouse down and to the right to include the other cells.
Select a row—Click any cell in the row and then click Layout, Select, Select Row. Select two or more adjacent rows—Select at least one cell in each row and then click Layout, Select, Select Row. Select a column—Click any cell in the column and then click Layout, Select, Select Column. Select two or more adjacent columns—Select at least one cell in each column and then click Layout, Select, Select Column.
Select the entire table—Click any cell in the table and then click Layout, Select, Select Table. Format a Table To change the formatting of the table cells, you select the cells you want to work with and then use Word’s standard formatting tools (font, paragraph, and so on). For more table-specific formatting, you can use the Table Design tab. Click inside the table.
Click the Table Design tab. Click the More button of the Table Styles gallery. Click Header Row to toggle header formatting on and off for the first row. For example, in some styles the first row is given darker shading, top and bottom borders, and a bold font. Click Total Row to toggle total formatting on and off for the bottom row. Click Banded Rows to toggle alternating formatting for all the rows.
Click First Column to toggle special formatting on and off for the first column. Click Last Column to toggle special formatting on and off for the last column. Click Banded Columns to toggle alternating formatting for all the columns. Modifying a Table Style If the predefined table styles aren’t quite what you’re looking for, you can modify any style to suit your needs. Apply the style that comes closest to what you want, right-click (or Control-click) the style in the Table Styles gallery, and then click Modify Table Style. In the Modify Style dialog that appears, use the controls to adjust the style’s fonts, colors, borders, and more.
Insert New Rows There are times when you need to add more data to a table. Word provides several tools that enable you to expand a table.
![Layout Layout](/uploads/1/2/5/6/125602259/535205404.jpg)
If you’re adding new items to the table, you need to add more rows. To add a new row at the end of the table, position the insertion point in the lower-right cell—that is, the last column of the last row—and press Tab. Go Further: Inserting Multiple Rows If you want to insert multiple rows, you can insert them all in one operation. To begin, click the same number of existing rows. For example, if you want to insert three rows into your table, click three existing rows. Again, you’ll be inserting the new rows either above or below the selection, so click your rows accordingly.
Click the Layout tab and then click either Insert Above or Insert Below. Insert New Columns If you need to add more details to each item in your table, you need to add more columns. Click inside an existing column. Click the Layout tab. To add a new column to the left of an existing column, click Insert Left.
To add a new column to the right of an existing column, click Insert Right. Go Further: Merging Table Cells Although most people use tables to store lists of data, using a table to lay out a page in a particular way is also common. For example, if you are building a Word document that looks like an existing paper form or invoice, you will almost certainly need to use a table to do it. However, on most forms, not all the fields—which will be the cells in the table you create—are the same width: You might have a small field for a person’s age, a much wider field for an address, and so on.
Changing the row width as you learned in the previous section does not work because you need to change the sizes of individual cells. The best way to do this is to build your table normally and then merge two or more cells together.
For example, if you merge two cells that are side by side in the same row, you end up with a single cell that is twice the width of the other cells. To merge cells, first select the cells. (You can select cells in a single row, a single column, or in multiple rows and columns. However, the selection must be a rectangle of adjacent cells.) Click the Layout tab (the one to the right of the Table Design tab) and then click Merge Cells. Delete Table Elements If you no longer need a part of your table—for example, a cell, a row, or a column—you can delete it. You can delete multiple cells, rows, or columns, and, if necessary, you can delete the entire table. Select the table element you want to delete.
Selecting Elements for Deletion If you want to delete a row or column, you need to click anywhere inside that row or column. If you want to delete multiple rows or columns, you need to select at least one cell in each row or column.
If you plan on deleting the entire table, you need to click anywhere inside the table. Click the Layout tab.
Click Delete. Click the command that represents the type of table element you want to delete.
If you click the Delete Cells command, the Delete Cells dialog opens.